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Local Sport Defibrillator Grant Program FAQs

The Frequently Asked Questions clarify matters that have been raised by organisations intending to make a grant funding submission. It will continue to be updated in response to enquiries.

All potential applicants are encouraged to regularly review the Frequently Asked Questions below to ensure that their application addresses the relevant requirements.

For more general questions about the application process, visit the Grants FAQ page.

1. What is the Local Sport Defibrillator Grant Program?

The Local Sport Defibrillator Grant Program allocates $4 million over four years to assist sporting clubs across NSW in the purchase and maintenance of Automated External Defibrillators (AEDs). An AED is a life saving device which delivers a controlled shock to an individual experiencing cardiac arrest, increasing their chances of survival.

2. What is included in the base level AED package?

Minimum level requirements through the NSW Government tender process include:

  • An Approved AED Product
  • Delivery of AED Product to an agreed location/destination 
  • Face-to-face AED familiarisation and instruction (on delivery of AED or within seven days) aligned to the ANZCOR Guidelines 7 - Automated External Defibrillation in Basic Life Support which includes:
  1. An explanation of cardiac arrest, CPR and how CPR and a defibrillator help can save a life
  2. Advice on staying calm and dialing 000
  3. How to assess the area for safety and assessing the patient
  4. How the AED Product works
  5. Demonstration of how to use the defibrillator effectively and safely
  6. How to perform CPR in conjunction with the defibrillator 
  7. Defibrillator general care and maintenance.
  • Program of planned AED Product maintenance services for general servicing of AED Products in accordance with a manufacturers specification for a minimum period of six years and reactive AED Product maintenance support services for general repairs (excluding part/materials unless otherwise stated)
  • Temporary AED Product provisions (i.e. AED replacement or loan) for occasions when an AED Product is required for offsite planned maintenance or reactive repairs.

Note: AED package inclusions are outlined by each provider. Inclusions may vary.

3. How much money is available per grant?

​Up to 50 per cent of the AED package with a maximum funding per zone of:

  • Zone 1: $1,250
  • Zone 2: $1,300
  • Zone 3: $1,900

4. How are the zones determined?

The whole of government regions map (see below) has been used to determine the supply and delivery of AED packaged services.

Zones Map for Local Sport Defibrillator Grant Program

Click on map to view full size

5. Do we need to contribute funding to the project?

Yes. Applicants will need to contribute at least 50 per cent of the AED package and any ongoing operating expenses from their own budget (following initial inclusions of their package). This contribution could be higher if a sporting organisation chooses a higher level package with additional inclusions.

6. If I choose a higher package will I get more funding?

No. The maximum grant allocation per zone will remain as follows:

  • Zone 1: $1,250
  • Zone 2: $1,300
  • Zone 3: $1,900

7. Who can apply?

  • Incorporated, not-for-profit sports clubs in NSW
  • State or national sporting organisations on behalf of member clubs located in NSW, to a maximum of 10 per Zone
  • Licensed sporting clubs, providing that the project directly benefits sporting activities
  • Sport clubs associated with a school, church or university providing they are an incorporated not for profit club in their own right
  • Councils on behalf of sports clubs
  • Councils in Zones 2 and 3, for sport and recreational facilities within their local government areas
  • Service clubs such as Rotary, CWA and Lions, on behalf of sporting clubs

8. When do applications open and close?

Applications open 16 July 2018 and close 14 September 2018.

9. Will late applications be accepted?

No. The online system will not accept applications submitted after the published closing date and time.

If you are having problems submitting your application, you should contact 13 13 02 or email well in advance of the closing date and in time to seek assistance.

10. What assistance can the Office of Sport staff provide?

The Office of Sport staff are available to provide advice to applicants on interpreting the Program Guidelines. However, staff are not able to provide advice on AED Service Providers, choice of AED packages or talk through the details of an application that may be perceived as providing an unfair advantage to one applicant over another.

11. Can I choose my AED and provider?

Yes, from the list of approved AED Panel Service Providers available on the Office of Sport website.

12. How will I know which package and provider is best for my club?

Organisations should undertake research, talk to providers and determine the AED products and services that best meet their needs.

13. How was the list of approved AED Panel Service Providers, AED products and services determined?

The Approved AED Panel Service Providers, AED products and services displayed on the Office of Sport website have successfully met the minimum requirements through the NSW Government tender process and are required to maintain these requirements under the panel contract with the Office of Sport.

14. Can I buy an AED not on the list using the grant?

No. The grant may only be used to purchase the listed AED products and services from approved AED Panel Service Providers.

15. Can I purchase an AED outside of the grant program?

Yes. Organisations may purchase AED products and services at the Local Sport Defibrillator Grant Program rate. This should be organised directly with the approved AED Panel Service Provider of your choice.

16. Can clubs claim retrospective funding if we purchase an AED before we know we are successful for a grant?

No, there is no retrospective funding. Funding from the Local Defibrillator Grants Program can only be used to purchase an AED service package once the sport club has been advised it has been successful in obtaining a grant. 

Sports club cannot purchase and then seek to backdate an invoice for the purchase of an AED. 

Successful applicants accept the funding terms and conditions that state projects must be completed within six months of signing the grant programs terms and conditions.

17. Do we need to look after the defibrillator?

Yes. Successful applicants are required to be responsible for the AED.

18. Can organisations make a joint application?

Yes. Applications involving sports clubs that share facilities are encouraged. Local councils can submit applications on behalf of several sports clubs.

19. Can organisations submit an application for more than one club or branch?

Yes. However, eligible sports clubs that operate under an umbrella or unitary model must apply under the incorporated sporting organisation (as the legal entity) e.g. Multi Sport NSW Inc – Dubbo Branch (not Dubbo Multi Sport Club) or Sutherland Football Clubc Inc - Senior Club (not Sutherland Senior Football Club).

20. How long do applicants have to purchase an AED package and undertake the familiarisation induction?

Within six months of accepting the funding terms and conditions, organisations must purchase and install an AED and participate in an initial AED familiarisation instruction (on delivery of the AED or within 28 days of delivery).

21. Will all applications receive funding?

No. The Local Sport Defibrillator Program provides $1 million per year for four years. It is anticipated that there will be multiple applicants competing for the funding available. Organisations may reapply in following rounds or directly purchase an AED package at the competitive Local Sport Defibrillator Grant Program rate directly through approved AED Panel Service Providers.

22. What do I need to complete my application?

Organisations will need to select a AED provider and AED package and gather letters of support.

  • Organisations should do their homework; talk to providers to determine which Approved AED Panel Service Providers, AED products and services that best meet their needs.
  • All sections of the application should be completed. If you fail to complete a mandatory field, you will be prompted to do so. Incomplete applications cannot be submitted.

23. When will I know if my application is successful or not?

This will depend on how many applications are received. Generally, the process can take more than three months.

24. What if my application is unsuccessful?

There is no appeals process for unsuccessful applications under this program. It is recommended that you apply again in the next round of the program. There will be four grant rounds in total over four years. 

25. What if my club is successful?

Successful organisations will enter a service level agreement with their selected AED Panel Service Provider to purchase and obtain AED products and services. This includes communicating all delivery and logistical matters. Clubs will be required to accept the funding terms and conditions and provide a copy of their service level agreement with their AED Panel Service Provider to Office of Sport.

26. What is a service level agreement?

A service level agreement is between the parties (sports organisations or councils and their selected AED Panel Service Provider) and outlines their commitments and obligations to each other, setting out the general terms and conditions under which the AED package will be provided.