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Local Sport Defibrillator Grant Program FAQs

The Frequently Asked Questions clarify matters that have been raised by organisations intending to make a grant funding submission. It will continue to be updated in response to enquiries.

All potential applicants are encouraged to regularly review the Frequently Asked Questions below to ensure that their application addresses the relevant requirements.

For more general questions about the application process, visit the Grants FAQ page.

1. What is the Local Sport Defibrillator Grant Program?
2. What is included in an AED package?
3. How much money is available per grant?
4. How are the zones determined?
5. Do we need to contribute funding to the project?
6. If I choose a higher package will I get more funding?
7. Who can apply?
8. When do applications open and close?
9. Will late applications be accepted?
10. What assistance can the Office of Sport staff provide?
11. Can I choose my AED and provider?
12. How will I know which package and provider is best for my club?
13. How was the list of approved AED Panel Service Providers, AED products and services determined?
14. Can I buy an AED not on the list using the grant?
15. Can I purchase an AED outside of the grant program?
16. Can clubs claim retrospective funding if we purchase an AED before we know we are successful for a grant?
17. Do we need to look after the defibrillator?
18. Can organisations make a joint application?
19. Can organisations submit an application for more than one club or branch?
20. How long do applicants have to purchase an AED package and undertake the familiarisation induction?
21. Will all applications receive funding?
22. What do I need to complete my application?
23. When will I know if my application is successful or not?
24. What if my application is unsuccessful?
25. What if my club is successful?
26. What is a service level agreement?

1. What is the Local Sport Defibrillator Grant Program?

The Local Sport Defibrillator Grant Program allocates $4 million over four years to assist sporting clubs across NSW in the purchase and maintenance of Automated External Defibrillators (AEDs). An AED is a life saving device which delivers a controlled shock to an individual experiencing cardiac arrest, increasing their chances of survival.

2. What is included in an AED package?

Minimum level requirements through the NSW Government tender process include:

  • An Approved AED Product
  • Delivery of AED Product to an agreed location/destination 
  • Face-to-face AED familiarisation and instruction (within 28 days of delivery) aligned to the ANZCOR Guidelines 7 - Automated External Defibrillation in Basic Life Support which includes:
  1. An explanation of cardiac arrest, CPR and how CPR and a defibrillator help can save a life
  2. Advice on staying calm and dialing 000
  3. How to assess the area for safety and assessing the patient
  4. How the AED Product works
  5. Demonstration of how to use the defibrillator effectively and safely
  6. How to perform CPR in conjunction with the defibrillator 
  7. Defibrillator general care and maintenance.
  • Program of planned AED Product maintenance services for general servicing of AED Products in accordance with a manufacturers specification for a minimum period of six years and reactive AED Product maintenance support services for general repairs (excluding part/materials unless otherwise stated)
  • Temporary AED Product provisions (i.e. AED replacement or loan) for occasions when an AED Product is required for offsite planned maintenance or reactive repairs.

Note: AED package inclusions are outlined by each provider. Inclusions may vary.

3. How much money is available per grant?

​Up to 50 per cent of the AED package in zone 1& 2 and up to 70 per cent in zone 3 with a maximum funding per zone of:

  • Zone 1: $1,250
  • Zone 2: $1,300
  • Zone 3: $1,900

4. How are the zones determined?

The NSW government regions map (see below) has been used to determine the supply and delivery of AED packaged services.

Zones Map for Local Sport Defibrillator Grant Program

Click on map to view full size

5. Do we need to contribute funding to the project?

Yes. Applicants will need to contribute at least 50 per cent of the AED package in Zone 1 and 2 and 25 per cent in Zone 3 and any ongoing operating expenses from their own budget (following initial inclusions of their package). This contribution could be higher if a sporting organisation or council chooses a higher level package with additional inclusions.

6. If I choose a higher package will I get more funding?

No. The maximum grant allocation per zone will remain as follows:

  • Zone 1: $1,250
  • Zone 2: $1,300
  • Zone 3: $1,900

7. Who can apply?

  • Incorporated, not-for-profit sports clubs in NSW
  • State or national sporting organisations on behalf of member clubs located in NSW, to a maximum of 10 per Zone
  • Licensed sporting clubs, providing that the project directly benefits sporting activities
  • Sport clubs associated with a school, church or university providing they are an incorporated not for profit club in their own right
  • Councils on behalf of sports clubs
  • Councils in Zones 2 and 3, for sport and recreational facilities within their local government areas
  • Service clubs such as Rotary, Country Women’s Association (CWA) and Lions, on behalf of sporting clubs

8. When do applications open and close?

Applications open 16 July 2018 and close 14 September 2018.

9. Will late applications be accepted?

No. The online system will not accept applications submitted after the published closing date and time.

If you are having problems submitting your application, you should contact 13 13 02 or email grantsunit@sport.nsw.gov.au well in advance of the closing date and in time to seek assistance.

10. What assistance can the Office of Sport staff provide?

The Office of Sport staff are available to provide advice to applicants on interpreting the Program Guidelines. However, staff are not able to provide advice on AED Service Providers, choice of AED packages or talk through the details of an application that may be perceived as providing an unfair advantage to one applicant over another.

11. Can I choose my AED and provider?

Yes, from the list of approved AED Service Providers available on the Office of Sport website.

12. How will I know which package and provider is best for my club?

Organisations should undertake research, talk to providers and determine the AED products and services that best meet their needs.

13. How was the list of approved AED Service Providers, AED products and services determined?

The approved AED Service Providers, AED products and services displayed on the Office of Sport website have successfully met the minimum requirements through the NSW Government tender process and are required to maintain these requirements under the panel contract with the Office of Sport.

14. Can I buy an AED not on the list using the grant?

No. Not all AED products have been approved under the program. The grant may only be used to purchase the approved AED products and services from approved AED Service Providers available in Program Guidelines or on the Office of Sport website.

15. Can I purchase an AED outside of the grant program?

Yes. Organisations may purchase AED products and services at the Local Sport Defibrillator Grant Program rate. This should be organised directly with the approved AED Service Provider of your choice.

16. Can clubs claim retrospective funding if we purchase an AED before we know we are successful for a grant?

No, there is no retrospective funding. Funding from the Local Defibrillator Grants Program can only be used to purchase an AED service package once the sport club has been advised it has been successful in obtaining a grant. 

17. Do we need to look after the defibrillator?

Yes. Successful applicants are required to be responsible for the AED.

18. Can organisations make a joint application?

Yes. Applications involving sports clubs that share facilities are encouraged. 

19. Can organisations submit an application for more than one club or branch?

Yes. However, club, branch or facility must be in the same Zone. A separate application is required for each Zone. A list with club/branch/facility name and contact details must be uploaded.

20. How long do applicants have to purchase an AED package and undertake the familiarisation induction?

Within six months of accepting the funding terms and conditions, organisations must purchase and install an AED and participate in AED familiarisation instruction (within 28 days of delivery).

21. Will all applications receive funding?

No. It is anticipated that there will be multiple applicants competing for the funding available. Organisations may reapply in following rounds or directly purchase an AED package at the competitive Local Sport Defibrillator Grant Program rate directly through approved AED Service Providers.

22. What do I need to complete my application?

Organisations will need to select a AED provider and AED package.

  • Organisations should do their homework; talk to providers to determine which approved AED Service Providers, AED products and services that best meet their needs.
  • All sections of the application should be completed. If you fail to complete a mandatory field, you will be prompted to do so. Incomplete applications will be deemed ineligible.

23. When will I know if my application is successful or not?

This will depend on how many applications are received. Generally, the process can take more than three months.

24. What if my application is unsuccessful?

There is no appeals process for unsuccessful applications under this program. It is recommended that you apply again in the next round of the program. There will be four grant rounds in total over four years. 

25. What if my club is successful?

Successful organisations will enter a service level agreement with their selected AED Service Provider to purchase an AED package.

Organisations need to provide a copy of their service level agreement to the Office of Sport when claiming their grant. Grants must be claimed with 28days of successful advice and 6 months to complete.

26. What is a service level agreement?

A service level agreement to purchase an AED package is between the organisation and their selected AED Panel Service Provider and outlines the agreed package and terms.